Recording Road User Charges

Monitor your Vehicles Road User Charges and be reminded when they are due for renewal

Feature Alert: This feature is only available to our NZ Customers. For more information contact our Support team at 

In this Article

Setting up your RUC

When setting up your equipment in Site App Pro, you can log your Road User Charge details. This information can be added to any equipment that falls under the categories of Vehicle or Plant.

To do this: 

  1. Go to Equipment 
  2. Either add a new piece of Equipment or edit an existing piece by clicking the pencil icon 
  3. Ensure the category is either Vehicle or Plant 
  4. Scroll down till you see Road User Charges 
  5. Add in the relevant information (see the key below to explain what each field relates to) 
  6. SAVE
Road User Charge Rate Find the Road User charge rate relevant to your vehicle here
Minimum Distance RUC Your current Odometer Reading e.g. 100,000 km
Maximum Distance RUC When your Road User Charges will expire (in Kms) e.g. 150,000 km
Road User Charges Vehicle Type Vehicle type number as dictated by the vehicles weight band and NZTA
Odometer/Hubdometer/Electronic Distance Reader Serial Number Serial Number of Odometer if you have one 
Odometer/Hubdometer/Electronic Distance Reader (in KM) Current Odometer Reading (this is the field that will update as you complete the Road User Charges form)

Note: Visit Waka Kotahi - NZTA for more information regarding Road User Charges and renewal:

Updating your RUC

You can now track your team's Road User Charges through our Road User Charges Ad Hoc form.

  1. Click the Orange plus button on the Mobile App. 
  2. Find the form Road User Charges 
  3. Click on the Question 
  4. Select your Equipment 
  5. Enter the Current odometer reading 

This will update your equipment's KM reading in the Odometer/Hubdometer/Electronic Distance Reader. It will check if the reading exceeds your Maximum Distance RUC. If it's within 400km, it will appear on your Dashboard in red to remind you to renew your RUCs.

After updating your RUC for the Vehicle or Plant, you can also update the Maximum Distance RUC to reflect the amount paid so far. If a Road User Charges form is completed and the current reading is within 500km of the Maximum Reading, users with maintenance notifications turned on will receive a notification to update.

Viewing your RUC

You can track and view how your RUC is going and how close they are to expiring from the Equipment page or Dashboard. 

Equipment Page View

  1. Click the Pencil icon next to the Equipment 
  2. Scroll down to view the Odometer/Hubdometer/Electronic Distance Reader (in KM)Odometer/Hubdometer/Electronic Distance Reader (in KM) field
  3. Compare that with the Maximum Distance field to see how long they have left 

Dashboard View 

  1. See the Equipment and Vehicle table 
  2. Equipment with an Odometer Reading within 400kms of the Maximum Distance RUC will appear in red in the Graph 

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