View all maintenance history, inspections, and forms completed for any piece of equipment in one consolidated timeline.
View All Forms for a Piece of Equipment
To see every form completed for specific equipment:
Log into your Admin Console
Go to Equipment
Select the equipment you want to check (e.g. Ford Ranger)
Click the Completed Forms tab
All historical forms appear in chronological order, newest to oldest.
Filter Forms by Date Range
To view maintenance completed during a specific period:
Open an Equipment Profile
Open the Completed Forms tab
Select your start or last updated date
The date filter will apply once clicked. The view narrows to show only forms started or updated (if selected) within that timeframe.
Filter Forms by Search
To view specific forms, use the Search Bar.
Open the Completed Forms view
Type in the Search bar
Who completed the form (name of User)
The Form Name
Filter Forms by Site
To narrow down your completed forms by Site:
Open the Completed Forms view
Select More Filters
Type your site name in the Site Name
Click to Select that site
Apply your changes
The view should narrow down to display any forms completed for the selected site.
Export your Completed Forms:
You are able to export your Completed Forms as a CSV list.
To do this:
Open the Completed Forms view
Make any Filter adjustments to narrow down your list
Click Download as CSV
The filtered list will export to your downloads as a CSV.
What Appears in Completed Forms
The tab automatically shows:
Any custom forms that reference the equipment
Quick Access forms
If a form involved multiple pieces of equipment, it appears in the Completed Forms tab for each one.
Things to Know
Equipment must be linked: Only forms explicitly linked to the equipment appear here. (that mention, or are completed from the Equipment Profile). General site forms without equipment context won't show up.
Combine Filters: To maximise your search results, combine filters.
View only: This is a historical record. You can't edit completed forms from this tab. To do this, log into your Mobile App.
No setup required: The tab appears automatically for all equipment records. All historical data is included.
Common Uses
For warranty claims: Filter by the required date range and access all maintenance records.
For equipment handovers: Show operators the complete maintenance history in one view.
For compliance audits: Pull up all inspections and maintenance for the audit period.
For troubleshooting: Check what maintenance was done before an issue appeared.