For: Admins and Managers
A Site Specific Safety Plan (SSSP) sets out how health and safety will be managed on a particular site or project. Under the Health and Safety at Work Act 2015, a PCBU has a duty to manage risks so far as is reasonably practicable, and to consult, cooperate and coordinate with other duty holders on site. For most construction and high-risk work in New Zealand, an SSSP is how that's documented.
Site App Pro gives you two ways to run an SSSP. The right path depends on whether you already have an SSSP document.
When you need an SSSP
You'll typically need an SSSP when:
You're the principal contractor on a construction site
Multiple PCBUs are working alongside one another on the same site
A client or principal has asked for one as part of contract sign-off
The work involves notifiable or high-risk activity (excavation, working at heights, confined spaces, hot work, traffic management)
An SSSP is a live document. Review it when site scope changes, when new hazards are identified, or on a regular cadence — six months is common.
How Site App Pro supports SSSPs
Upload your SSSP and use a vessel form
If you already have an SSSP authored elsewhere — by a consultant, in Word, from an industry template, or supplied by a client — you can upload it as a Resource in Site App Pro and link it to a short form pinned to the site. Workers and subcontractors open the form, view the SSSP via the Selected Resource answer type, and complete sign-off in the form itself.
The form acts as a vessel for the SSSP rather than being the SSSP itself.
Best when:
You already have an SSSP document you don't want to rebuild
The SSSP is drafted by a third party (consultant, contractor, client)
Your priority is distribution, viewing, and sign-off rather than data capture inside the SSSP
Build a custom SSSP form
For full control over what's in the SSSP — bespoke hazard registers, contract-specific clauses, complex emergency procedures, multiple sign-off layers — build the SSSP using the form builder. This gives you full control over structure, question types, conditional logic, and approval workflow.
Best when:
You don't have an existing SSSP document and want to author one inside Site App Pro
Your client or principal requires a specific SSSP format
The site has unusual hazards not covered by your standard hazards and controls
You need multi-stage approval (e.g. site supervisor sign-off, then admin review)
You want to embed photos, diagrams, or site maps directly in the SSSP
Which path is right for you?
The fastest decision is to ask what you already have:
Already have an SSSP document → upload it and use a vessel form
Don't have one, or need full customisation → build a custom SSSP form
You can change paths later. Some customers start with an uploaded SSSP for speed and move to a custom form once they want richer data capture or per-site customisation.
Note: Whichever path you choose, the SSSP should be reviewed and re-signed when site conditions change or when scope is added. Both paths support scheduled review tasks — see the path-specific articles for setup.