When you don't have an existing SSSP to upload, or you need full control over what's in it, build the SSSP inside Site App Pro using the form builder. This lets you set your own structure, pull hazards and controls from your own list, capture sign-off, and produce a record you can share with your client.
Unlike the vessel form approach, here the form is the SSSP rather than a wrapper around a document you already have.
How it works
You build the SSSP as a custom form: project and personnel details, scope of works, hazards and controls, emergency procedures, site rules, and a repeatable sign-off section. The hazards section uses the Controls/Hazards answer type, which surfaces the hazards and controls from your Resources list so you can select the ones relevant to the site.
The hazards and controls come from your Resources list, not the Hazard Board — the two are separate. Once the form is built, you pin it to the site, complete the plan content, and your team and subcontractors sign it. Each completed version is saved so you can export and send it to a client.
Before you start
You'll need:
Your hazards and controls list under Resources set up to cover your work. It comes pre-loaded with common hazards and controls; add any custom hazards, risks and controls you need before building the form. managing hazards and controls article
Any subcontractors who need to sign added as users, so they can open the form on their own phones. adding users article
Step 1 — Build the SSSP form
In the Admin Console, go to Forms.
Create a new form and name it, for example "Site Specific Safety Plan".
Add Short Text questions for the project details: project name, address, principal contractor, and start and end dates.
Add a Section Header labelled "Key Personnel", with Single Select from Staff questions for the site manager, health and safety representative, and first aiders.
Add a Section Header labelled "Scope of Works", with a long-text question describing the work.
Add a Section Header labelled "Hazards and Controls", then add a question with the Controls/Hazards answer type. This surfaces your Resources list so the person completing the SSSP can select the hazards and controls relevant to the site.
Add a Section Header labelled "Emergency Procedures", with questions for the assembly point, nearest medical facility, and emergency contacts.
Add a Section Header labelled "Site Rules and PPE", using Checkbox or Multiple-choice questions for the rules and required PPE.
Add a Section Header labelled "Sign-off", make the section repeatable, then add a Single Select from Staff question with "allow names not in the staff list" enabled, followed by a Signature Capture question.
Save the form.
Tip: For a head start on wording, the form builder's AI recommendations can suggest questions and content aligned to the Health and Safety at Work Act. Use it to scaffold a section, then edit to fit your site.
Step 2 — Pin the form to the site
Open the site you're setting up.
Pin a new copy of the Site Specific Safety Plan form to it.
Once pinned, the SSSP is available to everyone on that site for the life of the job. For the full detail on pinning, see Adding a Pinned Form.
Step 3 — Complete the SSSP for the site
Open the pinned Site Specific Safety Plan form.
Fill in the project details, key personnel, and scope of works.
In the Hazards and Controls section, select the hazards and controls relevant to this site from your list.
Complete the emergency procedures and site rules.
Save.
Step 4 — Your team and subcontractors sign on site
Each person opens the Site Specific Safety Plan form on their phone.
They review the plan, including the hazards and controls.
In the sign-off section, they select their name and add their signature.
The next person taps to add a new section and signs the same way.
Because the form is pinned and shared, each person sees the signatures already added, and the form grows into one signed record for the site.
Step 5 — Share the SSSP with your client
Each time the form is updated it's saved as a new version on the Reports page. When a client or principal asks for it, open the latest completed version and export it as a PDF.
If your client also wants to see your live site hazards, you can export your Hazard Board separately and attach it alongside the SSSP. The board is a live register that sits outside this form, so it travels as its own document.
Keeping your SSSP current
An SSSP is a live document. Set a recurring review task — six months is a common cadence — and review sooner whenever site scope changes or a new hazard is identified. When new hazards arise, add them to your hazards and controls list under Resources and update the SSSP so the plan reflects the current site.