Using the Hazard Board

View & acknowledge on-site Hazards using the digital Hazard Board


Feature Alert: This feature is only available for the Team, Professional, Premium, and Enterprise packs. For more information head to your Billing Portal.

Keep your team safe by using the digital Hazard Board to engage users with active Hazards on site.

In this Article


What is a digital Hazard Board?

A digital Hazard Board allows you to create new Hazards from the Web or Mobile that are shared across all users on Site. When a user goes to Site they will see all Hazards, with the Hazards they haven't yet acknowledged identified so they are prompted to engage with them. 


Adding and Editing a Hazard from the Mobile

When a new Hazard is found on site, your team can add it straight to the Hazard Board for everyone to see. 

You can access your Hazards from either the: 

  • Home Page 
  • The menu on the To-Do list

This page will show you all Hazards that have been added to this site. 

To add a new Hazard
  1. Go to the Hazard Page 
  2. Click New in the top right corner 
  3. Click description and select your Hazard (these are pulled from your Hazard list
  4. Continue completing the Hazard details in the fields required 
  5. For more information on what each field means go to Hazard Board Details
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What happens next? 

Once you add a new Hazard to the Site any other user on that site will be able to see it. It will advise them there is a new Hazard to acknowledge on their Home Page.

Editing a Hazard

You can edit Hazards from the Mobile App or on the Web. There are permissions around who can edit Hazards on the Mobile App, this includes: 

  • You can edit the Hazard if you are the one who created it
  • You can edit any Hazard if you are an Admin, Manager or Tablet Manager User Role 
  • From the Mobile you can make a Hazard not live only Admin & Managers can make a published Hazard a draft on the Admin Console 
Note: Hazards can't be added when you are in offline mode. If a Hazard is edited, it will be published again as a new Hazard for users to acknowledge again. 

Adding a Hazard from the Web

If you are aware of a Hazard that will affect your team on site, you can add these Hazards from the Computer Login.  

To add a new Hazard
  1. Login to the Admin Console (Computer Login)
  2. Go to Sites 
  3. Click the pencil button next to an existing Site 
  4. Click Hazard Board 
  5. Click Add New in the top right corner 
  6. Continue completing the Hazard details in the fields required 
  7. For more information on what each field means go to Hazard Details
To import a Hazard from another Site 

Previously added Hazards to a similar site? Import the already-added Hazards to your new Site.

  1. Login to the Admin Console (Computer Login)
  2. Go to Sites 
  3. Click the pencil button next to an existing Site 
  4. Click Hazard Board 
  5. Click Import 
  6. Select the Site you want to pull the Hazard from - or - select 'All Sites' 
  7. Search or select the Hazards you want to import to site 
  8. Click SAVE
What happens next? 

Once you add a new Hazard to the Site any other user on that site will be able to see it from their Mobile. It will advise them there is a new Hazard to acknowledge on their Home Page. 

Note: When importing Hazards select one Site to see all previous Hazards from that site - or - select All Sites to see all Hazards in the last 90 days. 

Acknowledging & Viewing Hazards

A User can acknowledge Hazards that have been added to the Site they are on.

How to engage with Hazards on site? 
  1. Check your Home page to see if any new Hazards have been added 
  2. You'll see a red button identifying the # of new Hazards 
  3. View any live Hazards 
  4. Scroll down to the bottom 
  5. Click read & acknowledge to acknowledge any new Hazards 

Viewing Acknowledged Hazards

You can view who has acknowledged Hazards from the Admin Console (Computer Login). You can do this by: 

  1. Go to the Hazard Board on the Computer Login 
  2. Click the number indicated in the Acknlowedgements column (this is how many users have acknowledged that Hazard) 
  3. This will download a CSV list of names who have acknowledged that Hazard 
Note: If you have edited a Hazard, this will republish the Hazard as a new Hazard. This means the acknowledgments will reset to 0 until the new updated Hazard has been acknowledged. 

Exporting a Hazard Board

You can export a PDF copy of your Hazard Board to email or print off. This will show a list of all Hazards live or not live to show a report of what Hazards have been live on this Site. 

To export the Hazard Board

  1. Open your Hazard Board on the Admin Console 
  2. Click the view icon in the right corner 
  3. Click print to print or download the Hazard Board as a PDF 

How to show who's acknowledged the Hazards

Currently, who's acknowledged the Hazards won't show in this report. There are a few ways to gather this information in Site App Pro: 

  1. Export the CSV of acknowledgments (as shown above) 
  2. Add a question to your Pre-Start asking if they've acknowledged Hazards that day and/or what Hazards they acknowledged 
  3. Create a Pinned Form for Hazard Board Sign-Off, this could include the Team Members' name & their signature to show what date they've signed off any additional Hazards 
Note: If you don't want a Hazard to show on the Report then set it to a Draft. Draft Hazards will not be exported in the Hazard Board Report. 

Hazard Board Details 

Here's a breakdown of what each field means in your Hazard Board.

Order By  Sort your Hazard Board by the time they were added or by risk
Only show live Hazards This toggle will only show Hazards that are currently live on site right now
Description This is the name of the Hazard, you can update the populated fields by customising your Hazards on the Resources page
Status - Draft Draft Hazards don't display on the Mobile App or the PDF export of the Hazard Board. A Hazards can only be set to Draft from the Admin Console (Computer Login) 
Status - Live These Hazards will show on the Mobile App to all users and will export in the PDF of the Hazard Board
Status - Live Until These Hazards will show on the Mobile App until the 'end date' you've set. Once they've reached the end date their status will change to 'Not Live'
Status - Not Live These Hazards will not show on the Mobile App, but will appear in the PDF of the Hazard Board to indicate they were live previously
Hazard Categories These are not customisable but can be used to further group Hazards
Control Measures These are all control measures you need to mitigate the risk. You can select as many as needed for this Hazard. You can update the populated fields by customising your Action Control Measures on the Resources page
Residual Risk Impact This is the Risk Score associated with the hazard once the control measures were applied. This field is non customisable
PPE Requirements Multi-Select from the list of PPE. You can create your own PPE by adding it in the add other PPE field 
Images Upload Images of the Hazard or Controls to the Hazard Board by uploading them from your Computer or taking them on your Mobile Device
About This gives you a history of who created & last updated the Hazard on the Hazard Board

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